GENEVA and MONTREAL, October 22, 2010 /PRNewswire/ — Geneva-based PublicisLive is the company behind the organization and production of the 13th Annual Summit for the French-speaking world (http://www.francophonie.org/XIIIe-Sommet-de-la-Francophonie,34426.html) – one of the most complex and important international meetings ever held in Switzerland-it was announced today.
In 10 months, PublicisLive has succeeded in organizing an event involving more than 6,000 people, a process which usually requires two years of preparation. Every two years, the “Francophonie” Summit brings together heads of state and political leaders from the 56 countries and 14 observer nations of the International Organization of the Francophonie (OIF). The 2010 event, which marks the summit’s 40th anniversary, gives this edition a special importance. The theme of the 2010 summit is “Challenges and Visions of the Future for the French Speaking World.”
PublicisLive worked in an advisory capacity with the Swiss Foreign Ministry, the summit host, and managed every aspect of event coordination. PublicisLive’s responsibilities included:
- Management of the convention center and schedules
- Management of the reservation system and managing accommodation for the
participants, press and employees
- Design of the online accreditation system and operation management
- Preparation and serving of food for the participants, press and staff
- Technical and logistical set-up of convention center (audiovisual
production, development of public spaces, conference rooms, press
center, offices and IT, telecommunications)
- Management of transportation system for participants
- Creation and management of summit website
- Recruitment and management of external employees
- Design and production of communication materials
“During the last 10 months, we witnessed the savoir-faire and professionalism of PublicisLive’s unique expertise. As a result, as we open the event, we are assured that this meeting will be a success,” said Ambassador Jean-François Paroz, commissioner of the 13th Francophonie Summit.
“It is an enormous vote of confidence to have been chosen by the Swiss Foreign Ministry to organize the Francophone Summit,” said Anthony Gazagne, managing director of PublicisLive. “We wish to thank the Swiss Foreign Ministry for choosing us to help with this most important, global event. We congratulate the ministry on this important undertaking and wish them the best of luck as the summit unfolds.”
More information on http://www.francophonie.org/XIIIe-Sommet-de-la-Francophonie,34426.html
A Look at the Numbers : PublicisLive’s Mission in Figures
Human resources- 751 people 386 staff; 180 volunteers; 165 hosts
Catering 15,000 staff meals; 3,800 participant meals; 4,500 press meals; 1,450 official lunches and dinners; 25,000 coffee breaks
Accommodation- 9,961 room nights, 2,800 staff nights-7,161 participant nights
Total number of badges : 6, 351; Number of delegate badges : 1602; number of media badges : 576; Number of Swiss organizer employee badges : 2564; number OIF organizer badges, 29; number of police, fire department and health badges: 1,053
Production: 50 small trailers 100m3 to carry 500 tons of technical equipment, decorations and accommodations
IT 220 computers ; 80 printers/photocopiers ; 20 fax machines ; 300 mobile phones ; 80 radios ; 160 telephones ; 27, 000 meters of computer cables
